Document Controller/ Construction Administrator - Down

HR & Support
Ref: 581 Date Posted: Thursday 30 Jul 2020
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INFORM3 Recruitment 

 

Document Controller/ Construction Administrator

Based in Newry

 

Immediate opportunity for a proficient Document Controller / Administrator with experience working within the Construction industry is required to join this leading Irish Contractor. This is a busy and varied role where you will provide admin support to Contracts Managers and site teams.

 

Responsibilities

  • Type letters and reports, answer the telephone and take messages.
  • General admin
  • Deal with incoming and outgoing mail.
  • Photocopying and filing.
  • Greet visitors and ensure meeting rooms are set up and refreshments are provided.
  • General accounts and administration duties.
  • Raising and placing of orders.
  • Document control
  • Ensure that all documents are well checked and submitted on time prior to the submission of the documents due date.
  • Ensure that documents do not have typographical errors and other types of errors that may lead to the disqualification of a document.
  • Assure that all documents are kept in the right place and in the right department file archive
  • Ensure that quality is maintained to avoid operational problems
  • Maintain and accurately update information in the electronic document management system.
  • Assist and guide the project team in the utilizing the electronic data management system and document management process.
  • Ensure that all documentation, drawings and specifications are up to date and at the correct revision.
  • Ensure that the document management process is applied through to between project teams or transition to operations.
  • To provide support to the Office Manager in any administrative duties.
  • Overall control of stationery stock
  • Provide assistance to the Engineers, Quantity Surveyors and Health and Safety Officer in terms of paperwork and filing
  • Booking accommodation

 

Skills And Experience required for this constriction admin role.

  • Educated to O/GSCE Level standard or equivalent including English and Maths
  • Previous secretarial and/ or administrative experience in construction
  • Excellent communication skills including written English. Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet
  • Excellent telephone manner.
  • Ability to use initiative.
  • Discretion and confidentiality.
  • Time Management skills.

 

Please contact Ethan Campbell for more information on Ethan@inform3.com or 02830898345

INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy, please find on our website.