INFORM3 Recruitment
Document Controller/ Construction Administrator
Based in Newry
Immediate opportunity for a proficient Document Controller / Administrator with experience working within the Construction industry is required to join this leading Irish Contractor. This is a busy and varied role where you will provide admin support to Contracts Managers and site teams.
Responsibilities
- Type letters and reports, answer the telephone and take messages.
- General admin
- Deal with incoming and outgoing mail.
- Photocopying and filing.
- Greet visitors and ensure meeting rooms are set up and refreshments are provided.
- General accounts and administration duties.
- Raising and placing of orders.
- Document control
- Ensure that all documents are well checked and submitted on time prior to the submission of the documents due date.
- Ensure that documents do not have typographical errors and other types of errors that may lead to the disqualification of a document.
- Assure that all documents are kept in the right place and in the right department file archive
- Ensure that quality is maintained to avoid operational problems
- Maintain and accurately update information in the electronic document management system.
- Assist and guide the project team in the utilizing the electronic data management system and document management process.
- Ensure that all documentation, drawings and specifications are up to date and at the correct revision.
- Ensure that the document management process is applied through to between project teams or transition to operations.
- To provide support to the Office Manager in any administrative duties.
- Overall control of stationery stock
- Provide assistance to the Engineers, Quantity Surveyors and Health and Safety Officer in terms of paperwork and filing
- Booking accommodation
Skills And Experience required for this constriction admin role.
- Educated to O/GSCE Level standard or equivalent including English and Maths
- Previous secretarial and/ or administrative experience in construction
- Excellent communication skills including written English. Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet
- Excellent telephone manner.
- Ability to use initiative.
- Discretion and confidentiality.
- Time Management skills.
Please contact Ethan Campbell for more information on Ethan@inform3.com or 02830898345
INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy, please find on our website.