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Office / Accounts Administrator / Document Controller - Construction - Down

HR & Support
Ref: 1816 Date Posted: Friday 18 Jun 2021

 INFORM3 Recruitment

 

Office / Accounts Administrator / Document Controller - Construction

 

INFORM3 are currently recruiting for a growing construction company based in Newry. We are looking for someone who comes from a strong construction admin background to basically work alongside the managing director and assist the commercial team. There may be some accounts administration with this position also.

 

Responsibilities

  • Type letters and reports, answer the telephone and take messages.
  • General admin
  • Deal with incoming and outgoing mail.
  • Photocopying and filing.
  • Greet visitors and ensure meeting rooms are set up and refreshments are provided.
  • General accounts and administration duties.
  • Raising and placing of orders.
  • Document control
  • Ensure that all documents are well checked and submitted on time prior to the submission of the documents due date.
  • Ensure that documents do not have typographical errors and other types of errors that may lead to the disqualification of a document.
  • Assure that all documents are kept in the right place and in the right department file archive
  • Ensure that quality is maintained to avoid operational problems
  • Maintain and accurately update information in the electronic document management system.
  • Assist and guide the project team in the utilizing the electronic data management system and document management process.
  • Ensure that all documentation, drawings and specifications are up to date and at the correct revision.
  • Ensure that the document management process is applied through to between project teams or transition to operations.
  • To provide support to the Office Manager in any administrative duties.
  • Overall control of stationery stock
  • Provide assistance to the Engineers, Quantity Surveyors and Health and Safety Officer in terms of paperwork and filing

Experience with construction systems before would be an advantage

This role would suit someone who has worked for another construction company before in any administrative capacity.

 

The Successful Applicant will have:

 

  • Computer literacy
  • Verbal and written articulacy
  • Professional discretion
  • Efficiency

 

 

Please contact Ethan Campbell for more information on this position. 02830898345 or 015314886

 

INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy, please find on our website.