Site Admin / PA - ROI

HR & Support
Ref: 694 Date Posted: Friday 04 Sep 2020
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INFORM3 Recruitment 

 

Site Administrator / PA

 

INFORM3 are looking to appoint a Site Administrator / PA, for worked based in Dublin. The successful candidate will work for a Client with many years in the construction industry. The candidate will need to have worked with a Construction company in the past and have experience in working alongside Site Management Teams. The role will involve PA work with the Director.

 

Site Administrator / PA Responsibilities:

  • Type letters and reports, answer the telephone and take messages.
  • General admin
  • Deal with incoming and outgoing mail.
  • Photocopying and filing.
  • Greet visitors and ensure meeting rooms are set up and refreshments are provided.
  • General accounts and administration duties.
  • Raising and placing of orders.
  • Document control
  • Ensure that all documents are well checked and submitted on time prior to the submission of the documents due date.
  • Ensure that documents do not have typographical errors and other types of errors that may lead to the disqualification of a document.
  • Assure that all documents are kept in the right place and in the right department file archive
  • Ensure that quality is maintained to avoid operational problems
  • Maintain and accurately update information in the electronic document management system.
  • Assist and guide the project team in the utilizing the electronic data management system and document management process.
  • Ensure that all documentation, drawings and specifications are up to date and at the correct revision.
  • Ensure that the document management process is applied through to between project teams or transition to operations.
  • To provide support to the Office Manager in any administrative duties.
  • Overall control of stationery stock
  • Provide assistance to the Engineers, Quantity Surveyors and Health and Safety Officer in terms of paperwork and filing
  • Booking accommodation

 

Candidate Specification:

  • Educated to O/GSCE Level standard or equivalent including English and Maths
  • Previous secretarial and/ or administrative experience in construction
  • Excellent communication skills including written English. Excellent IT skills including; Word, Excel, PowerPoint, Access, E-Mail and Internet
  • Excellent telephone manner.
  • Ability to use initiative.
  • Discretion and confidentiality.
  • Time Management skills.
  • Driving License

 

For any more information on the role, please don’t hesitate to contact Niall Byrne on email niall@inform3.com or phone 015314886 or 02830898345

INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy, please find this on our website.